How to zip file and email: Easy Steps for Multiple Files

Table of content

Selecting Files and Folders to Compress

To begin the process of how to zip file and email, start by selecting the files and/or folders you wish to compress. This can be done by holding down the Ctrl key (or Command key on Mac) and clicking on each item you want to include. Make sure to select all relevant files to ensure they are included in the ZIP file.

Confirming Your Selection

Once you have selected the items, highlight them to confirm they are chosen. This visual confirmation helps you ensure that you have included everything you need before proceeding to the next step.

Creating a Compressed Folder

Right-click on one of the selected files.
Navigate to the "Send to" option in the context menu.
Choose "Compressed (zipped) folder" from the submenu.

A new ZIP file will be created in the same location as the selected files. This file will contain all the items you selected, compressed into a single file for easier sharing.

Naming Your ZIP File

It’s important to name the ZIP file something descriptive to inform the recipient about its contents. For example, you might name it "Vacation Pics 2021" to indicate what is inside. This makes it easier for the recipient to understand the purpose of the file.

Adding Additional Files to the ZIP

If you want to include additional files from different locations, start with one file in the ZIP. You can then drag and drop other files into the ZIP file, either one at a time or multiple at once. This flexibility allows you to customize the contents of your ZIP file as needed.

Renaming Your ZIP File

To rename the ZIP file, simply right-click on it and select "Rename." This allows you to change the name to something more appropriate if needed, ensuring clarity for the recipient.

Attaching the ZIP File to Your Email

Next, open your email client and create a new email. Attach the ZIP file to the email just like you would with any other file. This is a straightforward process and allows you to send multiple files in one go.

Handling Large ZIP Files

If the ZIP file is too large for email, consider uploading it to a cloud service like OneDrive or Google Drive. After uploading, send the recipient a link to download the ZIP file. This method is often more efficient for larger files and ensures successful delivery.

Understanding ZIP File Functionality

It’s essential to understand that ZIP files function like folders but are treated as single files by email clients. Recipients can open the ZIP file to access all the included files and folders, making it a convenient way to share multiple items at once.

Using Third-Party Programs for ZIP Files

For additional features when creating ZIP files, consider using third-party programs such as 7-Zip, PeaZip, or Keka. These tools often provide enhanced functionality and options for compression, making them a great choice for users who frequently work with ZIP files.